Financial Aid > Satisfactory Academic Progress

Satisfactory Academic Progress

Satisfactory Academic Progress: These policies and procedures will apply to all students who receive student financial aid at Dodge City Community College including courses completed at a previous institution of higher education. The satisfactory academic progress of students will be verified at the close of each term according to the requirements of the U.S. Department of Education, the Kansas Board of Regents, and Dodge City Community College. Remedial courses and repeated courses will be considered in order to determine qualitative progress but not quantitative progress.

Student Classification: Twelve (12) or more credit hours per term constitute full-time enrollment. Nine (9) to eleven (11) credit hours per term constitute three-quarter time enrollment. Six (6) to eight (8) credit hours per term constitute half time enrollment. Fewer than six (6) credit hours per term constitutes less than half time enrollment. Student classification for the summer term is the same as for a regular semester term.

Qualitative (GPA) and Quantitative (PACE) Standards: Full-time students must complete a minimum of 12 credit hours each term while maintaining a cumulative grade point average of at least 2.0 on a 4.0 scale. Full-time students have up to six terms to complete an associate’s degree consisting of 62 credit hours. Full-time students enrolled in engineering or health fields have up to seven terms to complete an associate’s degree consisting of 72 credit hours.

Three-quarter time students must complete a minimum of nine credit hours each term while maintaining a cumulative grade point average of at least 2.0 on a 4.0 scale. Three-quarter time students have up to eight terms to complete an associate’s degree consisting of 62 credit hours. Three-quarter time students enrolled in engineering or health fields have up to nine terms to complete an associate’s degree consisting of 72 credit hours.

Half-time students must complete a minimum of six credit hours each term while maintaining a cumulative grade point average of at least a 2.0 on a 4.0 scale. Half-time students have up to twelve terms to complete an associate’s degree consisting of 62 credit hours. Half-time students enrolled in engineering or health fields have up to fourteen terms to complete an associate’s degree consisting of 72 credit hours.

Maximum Credit Hours: Students who are enrolled in a two-year degree or certificate program and have completed 72 credit hours are no longer eligible for student financial aid at Dodge City Community College. Students who are enrolled in engineering fields or health fields and have completed 84 credit hours are no longer eligible for student financial aid at Dodge City Community College. Exceptions will be considered on a case by case basis when students complete and submit the “Request for Exception to Financial Aid Disqualification Due to Hours in Excess of Satisfactory Academic Progress” to the Financial Aid Office.

Student Financial Aid Warning: Students who fail to meet the requirements of satisfactory academic progress will be placed on student financial aid warning for the following semester. Student financial aid warning is a formal warning that the student’s academic progress is not meeting the standards of Dodge City Community College. Students on student financial aid warning will be eligible for Title IV student financial aid for one additional semester. In order to have a scholarship reinstated, students must meet the original criteria required in the scholarship award.

Student Financial Aid Suspension: Students who fail to meet the requirements shown above each semester, while on student financial aid warning, will be placed on student financial aid suspension. Students on student financial aid suspension are not eligible for student financial aid. Students who receive any combination of all I’s, W’s or F’s will be suspended until they have completed 12 credit hours with at least a 2.0 GPA.

Right to Appeal: Students who have been placed on student financial aid suspension may appeal matters in mitigation and extenuation in writing to the Director of Financial Aid. Students who appeal must include (1) why they failed to make satisfactory academic progress; and (2) what has changed that will allow them to make satisfactory academic progress at the next evaluation. Appeals to the Dodge City Community College satisfactory academic progress policy will be considered on a case by case basis.

Student Financial Aid Probation: In the event that students placed on student financial aid suspension present a successful appeal, they will have their student financial aid eligibility reinstated and they will be placed on student financial aid probation for one semester.