Transcript Request

Transcript Information

Your transcript is the official, permanent record of all the courses you have taken while attending Dodge City Community College.  In accordance with the Public Information Act and Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, student academic records are classified as confidential and may be released only with the student’s written authorization and signature.  NO ONE ELSE (including your spouse, parent, etc.) can request your transcript, as your written permission is required by law.  Dodge City Community College has authorized Parchment Exchange to manage the ordering, processing, and secure delivery of student transcripts.  Transcripts will not be issued if any financial obligations exist with Dodge City Community College.

Parchment Exchange offers:

  • Secure, online access to request your transcript 24/7.
  • Email notification when transcripts are processed and received.
  • Online tracking ability.
  • The option to request electronic delivery of your transcript.

How to Order a Transcript

Register with Docufide by Parchment to request a Dodge City Community College transcript, you’ll need to go to exchange.parchment.com and click the “Student” link in the header.

A one-time account set up is required. You will be asked for your:

  • Enrollment status (currently or not currently enrolled)
  • Birth date and last four digits of your SSN
  • Student ID number. If unknown, please enter the last 4 digits of your SSN
  • Email address

This information is required to ensure proper student matching.  If you are not sure of the exact attendance dates, please indicate approximate dates.

Once you have completed the set up, you will receive an email from Parchment Exchange asking you to confirm your email address. Once you do that, you are ready to begin requesting transcript through the Parchment Exchange website. All transcripts sent through Parchment Exchange are official.

A hold on your account will not prevent you from requesting a transcript through Parchment Exchange and you will be assessed the transcript fees. However, we will not be able to release your transcript until the hold is resolved. 

Transcripts request are not accepted by telephone.

Transcript Fee

The transcript cost is based on the method of delivery and destination. During the ordering process you will be able to see the exact charge prior to entering your credit card information. Transcripts must be paid by credit card at the time of the order. Parchment Exchange accepts Visa, MasterCard, Discover and American Express.  The fees are as follows:

Currently Enrolled Students:  Students who are currently enrolled may request up to three transcripts at no charge if electronically sent to any participating Kansas college or any participating postsecondary institution in the Midwestern Higher Education Compact (North Dakota, South Dakota, Nebraska, Kansas, Michigan, Minnesota, Iowa, Missouri, Wisconsin, Illinois, Indiana, and Ohio).  There will be a $2.55 fee if electronically sent to all other destinations.  Any hardcopy transcript delivered by U.S.P.S. (domestic only) will be charged $4.25, and any hard copy transcript delivered next afternoon (domestic only) will be charged $30.00. After the three free transcripts are sent, there will be a $5.00 per transcript.

Former Students:  Former Students are charged $5.00 per transcript if electronically sent to any participating Kansas college or any participating postsecondary institution in the Midwestern Higher Education Compact (North Dakota, South Dakota, Nebraska, Kansas, Michigan, Minnesota, Iowa, Missouri, Wisconsin, Illinois, Indiana, and Ohio).  There will be an additional $2.55 fee if electronically sent to all other destinations.  Any hardcopy transcript delivered by U.S.P.S. (domestic only) will be charged an additional $4.25, and any hard copy transcript delivered next afternoon (domestic only) will be charged an additional $30.00.

Questions

For questions or to report a problem with your order, please contact Parchment Exchange’s Customer Service using the form provided at http://exchange.parchment.com/.

Parchment Exchange should be contacted for questions concerning the registration or ordering process or for user interface issues. Inquiries concerning a transcript that cannot be released because of a hold should contact the college office that placed the hold.  

In Person Requests

Make your request at the Registrar’s Office, Dodge City Community College, 2501 N. 14th, Dodge City, KS.  Our office hours are Monday through Friday, 8:00 a.m. – 5:00 p.m.  Please have your Student ID or driver’s license available for identification purposes.